They don’t let their desks get cluttered
You may think you know exactly where, and in which stack of paper, you can find a particular document. But you’re kidding yourself if you don’t think you’d be more productive with a clean and organized desk. Just the act of organizing the stuff on your desk helps you organize it in your mind. In addition, research conducted at Princeton University revealed that the more our brains are bombarded by the competing stimuli on a cluttered desk, the less we’re able to focus. And this wasn’t just subjective evidence; they were able to see the difference in MRIs of the subjects’ brain activity.
They never touch things twice
Organized and productive people never put anything in a holding pattern, because touching things twice is a huge time-waster. Don’t save an e‑mail or a phone call to deal with later. As soon as something gets your attention, you should act on it, delegate it, or delete it.